Five Tips to Avoid An IRS Tax Audit for Small Businesses and the Self-Employed
Tax time is here. Small businesses and self-employed persons are favorite targets of IRS audits which are on the rise this year. Here are five tips from an attorney with IRS experience to keep your tax return from getting audited.
PR9.NET January 01, 2011 - The Internal Revenue Service reported last week that IRS audits were up 11%. Frankly, it's not real surprising.
It's during hard times that taxpayers feel the pinch and are more likely to cut corners and try to pay a little less into the public fisc. Likewise, as tax revenue goes down, the government will look for more income by increasing audits, publicizing that fact, and thereby scare more taxpayers into compliance.
Here are tips to avoid an audit, especially for the self-employed and business owners, who tend to be favorite enforcement targets for IRS:
1. Be scrupulously honest. Report all income, even when you don't get a 1099 or W-2. Deposit all cash, into the business account. Don't take cash, bypass depositing it into an account, and use it to pay expenses. If the agent sees a lot of this, it'll make the case easier for unreported income. Remember: The burden of proof is on the taxpayer. Ignorance and sloppiness are not an adequate defense. Regarding deductions, don't try to reach. Always ask yourself: Is this a defensible position? Am I clearly entitled to the deduction? Here's an expression one hears often: "Pigs get fat, hogs get slaughtered." I'm told it was first uttered by a judge -- in a tax case.
2. Speaking of deductions, beware of "constructive dividends." This is a favorite of the IRS. Small business owners often use the corporate account to pay for personal goods or services, such a car used for the personal errands, non-business meals, vacations,and so on. IRS and the state tax agents know it, and look for it. If it's personal, report it in your personal income tax return or reimburse the company and make sure to give it only the correct tax treatment as compensation, or dividend, in consultation with your accountant. This is often one of the charges in a tax criminal case.
3. Use a reputable tax preparer. Tax is very complicated. The person preparing your return should have credentials (education and experience). Mistakes, including math errors, in one part of the tax return increase the odds that the whole return will be audited. Don't pick someone because they promise to get you the biggest refund or the lowest tax bill. That's a red flag signaling a fraudster. You don't want to be questioned by the IRS when they investigate this scammer's entire client list.
4. Keep good records. Keep your receipts, especially for expenses you deduct. You will be asked for them on audit. Remember: To deduct actual mileage you must keep a "contemporaneous" log, i.e. at the time of the trip, not a reconstruction weeks afterward. Likewise, you want to have invoices for an payments you make. (Otherwise, on audit, how do you prove the deduction you took for office supplies wasn't just money you pocketed?) Meticulously deposit all your income into an account and pay your bills out of that account or designated credit cards. If you're self-employed, or have a side-line business in addition to your employment, DO NOT commingle income and expenses of your business with your personal. Keep and use separate accounts, ATM cards, and credit cards for your personal transactions and your business transactions. One of the biggest problems we face as tax practitioners working with small businesses is the lack of good record-keeping. Just keeping "books" makes such a difference for business planning and profits, as well as defending an IRS audit.
5. Keep regular books if you have a business. It's good business practice, too, to keep books during the year. Many get into tax trouble because they didn't pay estimated taxes during the year and so don't have the cash (or available credit) to pay when they file the tax return for the year. Had they paid estimated taxes during the year, this would have been avoided. From a business point of view, they would also had a better idea of profitability had they taken into account tax "accrual" expenses building up during the year. So many contractors under-bid because they don't take taxes into account, and end up subsidizing the buyer with the tax liability they will later face!
Good luck, but if you end up getting snagged, for individuals or businesses with tax problems in Maryland, Virginia and DC, we're happy to talk to you about ways you can minimize or eliminate tax problems and get back on track. Get more information on solving tax problems at the website of the Law Office of Edward Gonzalez, PC: http://www.money-law.com/index.html.
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About Law Office of Edward Gonzalez, PC
Edward Gonzalez, Esq., principal of the Law Office of Edward Gonzalez, PC, focuses his law practice on financial matters, including tax and bankruptcy, for individuals and small businesses.
He obtained his agency experience working for the Internal Revenue Service from 1988 to 1993. His legal study was pursued at Georgetown University Law Center where he was awarded a law degree in 1988, as well as a master's degree in tax law in 1991.
He is licensed to practice in Maryland, Virginia and the District of Columbia.
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